Extra money for our kids? Not so much!
It is recommended the Board authorize staff to engage Axia Architects, to create and submit plans to the Division of the State Architect for renovations and improvements of the Red Hill property. Staff also recommends that the anticipated receipt of State Bond Funds be allocated to reimburse the District’s General Fund for projects that would have otherwise been paid for with Measure A and/or State Bond Funds, and that these one-time restricted funds be utilized for renovations and improvements to Red Hill. Finally, staff recommends the Board authorize issuance of a Request for Proposals (RFPs) for Lease Leaseback (LLB) for the additional improvements for district property at Red Hill.
The Red Hill property in San Anselmo (former site of “Red Hill Middle School”) has been in surplus status since 1985. Since that time, minimal repairs have been made on an ‘as needed’ basis, but overall the buildings are no longer up-to-date and comparable to our currently operating school facilities. The Board’s recent approval to perform lighting and heating improvements utilizing our remaining Proposition 39 Energy Efficiency Act funds, initiated a broader staff discussion regarding potential future uses of the facility. In evaluating these options, staff felt it would be premature to move forward with lighting and hearing replacements/upgrades, without a longer-range plan in place for the overall facility.
The Plan – After exploring multiple options and the pros and cons of each, staff began to focus on the idea of utilizing the first building on the Red Hill site (referred to as Building “B”), as a permanent District Office space. At the May 14, 2019 meeting of the District Facilities Advisory Committee (DFAC), this idea was presented and a preliminary draft plan was shared by Axia Architects. The Committee discussed the opportunity to convert Red Hill’s Building B into a permanent District office, which would include public space that the District could make available for joint use with the Towns of San Anselmo and/or Fairfax. Moving the District office to Red Hill would then enable the District to explore possible lease options of the current structure that houses the District offices today.
The Resources – At the February 7, 2019 meeting of the District Facilities Advisory Committee (DFAC), implementation of the Proposition 39 Energy Efficiency Act lighting and heating improvements project was discussed and subsequently approved by the Board of Trustees on February 12th. In addition, the Committee recommended that in the event further restricted facilities funding should become available, such funds could be coupled with this already approved project to complete other essential deferred maintenance needs at the District’s Red Hill property (e.g., roofing and abatement). Use of such funds in this manner enables the District to take advantage of economies of scale for much of the deferred maintenance needs at Red Hill. The District is fortunate that this funding opportunity has now manifested itself in the form of State Bond Funds, which partially reimburse the District for projects already completed. The District is scheduled to soon receive approximately $1.56 million in State Bond Funds.
There is never a guarantee a district in line for State Bond Funds will actually receive them. Yet these funds were anticipated and intended for use on various projects in conjunction with Measure A. Since projects in progress needed to be completed, but no State Bond funds had been released by Sacramento, some facilities projects were funded utilizing General Fund resources. Specifically, the General Fund absorbed our elementary school technology Infrastructure upgrades as well as our new Voice Over Internet Protocol (VOIP) phone system. Together, these projects totaled approximately $1 million.
The Implementation – Staff recommends a Lease-Leaseback approach to this project, with two phases. Phase I would consist of pre-construction services including demolition, abatement and any other work that does not require plan approval by the Division of State Architect (DSA). Phase II would consist of build-out/construction of Building B at Red Hill, to make it functional once DSA approval and all resources are obtained.